Fleet Coordinator

Role:

• Maintain inventory of spare parts and tires in case of emergency repairs and assist with the purchase or lease of replacement vehicles.
• Maintaining a fleet inventory of all vehicles owned by the company, including their make and model, purchase date, current mileage, and any outstanding repairs that need to be made
• Ensuring that all company vehicles are insured and registered
• Focuses on coordinating fleet maintenance and repairs including third party vendors to arrange maintenance and repair services for vehicles
• Maintaining records of fuel usage and mileage for each vehicle in order to prepare invoices for billing purposes
• Communicating with vendors or customers regarding service appointments for each vehicle
• Coordinating with insurance companies to file claims for damaged vehicles
• Reporting vehicle accidents or other incidents involving company vehicles to insurance companies or legal departments as appropriate
• Working with the human resources department to schedule employee training on company vehicles or equipment
• Coordinating with the accounting department to arrange for payment for services rendered
• Generate monthly vehicle usage reports, quarterly personal mileage reports and present these to upper management as needed.
• Schedule fleet maintenance and repairs, monitor fuel levels
• Process with Govt. authorities’ offices for permissions and approvals.
• Flexible in reallocation and timings.
• Authorized to allocate vehicles to drivers based on task priorities, availability, and vehicle type.
• Manage trip scheduling, reroute vehicles as needed, and adjust plans for emergencies, maintenance
• Vehicle Dispatch and Scheduling Authority
• Authorized to allocate vehicles to drivers based on task priorities, availability, and vehicle type.
• Manage trip scheduling, reroute vehicles as needed, and adjust plans for emergencies, maintenance, or VIP requirements.
• Plan and Adjust Daily Schedules /Coordinate Transport Requests

Experience & Qualification :

• Bachelor’s degree in supply chain management or Equivalent
• Valid UAE Light Vehicle Driving License.
• 5 Years’ experience in the fleet management
• Strong written and communication skills
• Ability to multitask and function under pressure

Knowledge & Skills:

• Understanding of basic vehicle mechanics, including the ability to identify when major repairs are needed.
• Knowledge for obtaining distribution, parking permits, branding permits, and vehicle loading permits.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in safe work procedures
• Principles and practices of repair, overhaul, servicing and preventive maintenance of heavy and light gasoline and diesel-powered equipment and other relevant codes and regulations.
• Knowledge of Microsoft applications, ERP software and GPS tracking solutions.
• Knowledge of routes and modern vehicles in the market.